No two MSP quoting software are created equal. If you’re looking for the right solution for your MSP, we’re here to help you compare options. In this blog post, you’ll learn:
The key differences between Quoter and Kaseya Quote Manager
What you gain from real-time supplier pricing and availability
The “why” behind Quoter’s unlimited users for every plan
If clunky quoting workflows are slowing your team down and making it harder to get accurate quotes out the door, it’s probably time for a change.
In this blog post, we’ll break down four key limitations in Kaseya Quote Manager that hold MSPs back — and show how Quoter helps you quote faster, easier, and without compromise to your existing workflows.
Don’t let pay-per-seat pricing put a cap on your growth.
Quoting shouldn’t come with a headcount tax. With Kaseya Quote Manager, adding more team members to your quoting process means paying for plan tiers with more seats — limiting how many people can step in to close deals.
Quoter empowers MSPs to get their whole team quoting, with unlimited seats included on every plan at no extra cost. Whether it’s your entire sales team, account managers, or service coordinators, everyone can contribute to quoting without driving up your costs.
✅ Quoter: Unlimited team members, no extra costs
❌ Kaseya Quote Manager: Pricing that penalizes teamwork
Quoter created massive efficiency improvements for our business where our sales and account management team all wear multiple hats and need a tool that cuts down on the time to turn around quotes and capitalize on opportunities.
Jonathan Seib
MCL Managed IT
Quote with confidence using up-to-date product data.
Nothing frustrates a client like receiving a quote for items that, after approval, are out of stock or inaccurately priced. Kaseya Quote Manager’s limited supplier integrations mean more manual work and a higher risk of quoting the wrong products.
Quoter’s SupplierSync feature keeps your distributor data up to date, automatically syncing real-time pricing and availability from your preferred vendors. No more wasted time, no more quoting unavailable products.
✅ Quoter: Live pricing and availability from your mapped distributors
❌ Kaseya Quote Manager: Once-a-day supplier checks
Move quotes seamlessly through your systems, not around them.
Your quoting tool should work with the platforms you already rely on. But Kaseya Quote Manager offers only one CRM integration (Mailchimp), which means if you use a different CRM, you’re stuck copying and pasting customer data across platforms. And if your PSA isn’t supported by Kaseya, you’re left piecing together yet another part of your quoting process by hand.
Quoter integrates with over a dozen CRMs and PSAs, making it easy to send, track, and manage quotes without disrupting your existing processes. Whether you switch systems or scale your stack, Quoter’s flexibility has you covered.
✅ Quoter: Over a dozen CRM and PSA integrations
❌ Kaseya Quote Manager: Only one CRM integration (Mailchimp)
Get paid without compromising your workflow.
Quoter gives your MSP multiple payment gateway options to choose from, including five credit card processors and one combined card + ACH gateway (with more in development, so stay tuned). That means you can keep using the tools you already trust to collect payments without having to change platforms or disrupt your client billing workflows.
Kaseya Quote Manager, on the other hand, supports only one: Stripe. If that doesn’t work for your business, you’re forced into a workaround.
✅ Quoter: 6 payment gateway options and growing
❌ Kaseya Quote Manager: Stripe only
Beginner-friendly templates: Quoter’s intuitive templates make it easy for anyone on your team to create polished, professional quotes from day one — no complicated setup required.
E-signatures for clear, confident client approval: Quoter gives you full peace of mind with built-in e-signature and PDF confirmation so you get unmistakable, compliant sign-off every time. No ambiguity.
Instant visibility into distributor pricing: Quoter shows all available distributor pricing results up front, making it easy to compare vendors by price, availability, or delivery terms. No need to dig or click around for the whole picture, unlike platforms that show the lowest-price option by default.
Stop struggling with clunky interfaces and duplicated data entry. See how Quoter’s features can simplify your quoting process and help you close deals faster. Book a demo.
